Privacy Policy – Holland & Knight US Office

Introduction to Our Privacy Statement

At Holland & Knight LLP – United States Office, we take your privacy and the handling of your personal information very seriously. We are an international law firm that understands the value of our clients’ trust and the trust of our prospective clients, business partners, employees, and website visitors. This Privacy Policy describes the personal information we collect and process, and our use, disclosure, and protection of such information. It also describes your rights and choices concerning such information. Our practices with regard to the information we process are in accordance with our values of integrity, client service, and professional excellence, and with applicable privacy laws in the United States and elsewhere. Whether you are a multinational company, a local company, an investor, or an individual seeking services from a Holland & Knight Private Wealth Services attorney or other professional – you can expect us to respect your privacy.

Applicability of This Privacy Statement

The terms of this Privacy Policy apply to all personal information that is collected and processed by Holland & Knight LLP – United States Office in connection with our provision of legal services and other professional services, our client relationship management activities, our marketing activities, and our operation of our website (https://ccgabogados.com/). This Policy applies to the information we collect from or about clients, prospective clients, web visitors, vendors, employees, and others with whom we do business both in the United States and throughout the world. This Policy describes our data collection and data processing practices with respect to personal information that is collected or submitted through the Internet, as well as offline through either client meetings or through correspondence (both written and electronic), events, or through our digital locations.

Who We Are: Holland & Knight LLP – United States Office

Holland & Knight LLP is a global law firm known for providing high-quality legal services in the United States, Latin America, and around the world. Our office in the United States is located at 400 Madison Ave Fl 51, New York NY 10017 as part of a very large, international network of offices which allows us to provide full counsel in cross border transactions, litigation, M&A, energy and infrastructure projects, taxes, intellectual property, antitrust, and private wealth services. Holland & Knight’s team are considered leaders in their field of international experience, local knowledge, and client focus. We can be reached for queries on +1 (212) 705-4222 or via [email protected].

Our Privacy Values and Approach to Data Protection

We Know How Important Your Data Is To You
Holland & Knight takes a privacy approach that is proactive, client-centered, and respects your contractual requirements. We have implemented strong policies and safeguards that adhere to or exceed legal requirements. Holland & Knight lawyers and staff undergo regular training on data protection, and our processes are regularly reassessed to ensure compliance with applicable laws, including learnings from topics such as the U.S. privacy framework and the European Union’s General Data Protection Regulation (GDPR) where relevant. We strive to be open, accountable, and responsive to your needs surrounding data privacy.

Personal Information We Collect

Depending on your specific relationship with Holland & Knight LLP – United States Office, we may collect the following personal information about you:

Account Data: Such as name, address, email address, and phone number
Identification Data: Such as passport or ID numbers (for regulatory purposes)
Professional Credentials: Such as your title, the name of the company for which you work, or your areas of business interest
Financial Data: Such as billing information, bank account, and tax identification numbers
Matter Data: Such as data relevant to legal matters we handle for our clients, case files, and contracts we create with clients
Website and usage data: Such as your IP address, your browser type, device identifiers, pages you visit on the site, web cookies
Marketing Preference and Communication History
Employment related data: Such as resumes and CVs, background check data, and references (for job applicants)
Any other personal information that you submit to us voluntarily in the course of your engagement

We only collect information that is relevant, necessary, and proportionate to a purpose for which it is used.

How We Collect Personal Information

We collect information about individuals in the following ways:

Directly: Where you interact with us either by phone, email, at an event, or in relation to use of our legal services
Online: Where you provide contact details through your interaction with or use of our websites, including (by way of non-exhaustive example) a contact form or inquiry submission (https://ccgabogados.com/)
Business related activities: In the context of client onboarding procedures, provision of legal services, billing, and other interactions
Automated technologies: Cookies and similar technologies on our website that identify website usage and activity
Third parties: Publicly available registration databases; professional bodies; referee providers (e.g. in relation to recruitment activities); counterparties in the course of legal services provision; brokers or referrals, where you consent under applicable laws
Recruitment: Where you apply for employment with us (either directly or via a recruitment agent)

All information is gathered and processed in accordance with local laws of application and with your knowledge and consent where necessary.

Purposes for Processing Personal Information

Holland & Knight LLP – United States Office collects and handles personal information for the following purposes:

Delivery of legal and professional services to our clients
Client relationship management, billing, and administrative matters
Fulfilling contractual obligations and complying with applicable laws, including anti-money laundering, know-your-client, conflict of interest, and gatekeeper obligations
Communication with clients, prospective clients, business partners, and business contacts
Website and website analytics management and development
Delivery of legal updates, newsletters, marketing information, or invitations to events (subject to client consent)
Employee and contractor recruiting, hiring, onboarding, and other HR activities
Security of our information systems and facilities
Complying with applicable law, regulations, and professional responsibilities

We will only handle your personal information for lawful business purposes.

Legal Bases for Our Processing Personal Data

Our collection and/or processing of personal information is based on one or more of the following legal grounds:

Contract performance – When this is necessary to provide you with legal services or other functions carried out in the context of our contractual relations with you
Legal obligations – When required by applicable law, regulation, rules of professional conduct, etc.
Legitimate interests – For our business needs, including service improvement, fraud prevention, and advertising (while taking into account your own rights and interests)
Consent – For certain processing activities where you have given specific consent (e.g., newsletter subscription)
Vital interests – In limited circumstances, for the protection of your or any other person’s vital interest

Whatever the case may be, we will make sure that your rights are guaranteed and will not process your personal data except as is strictly necessary.

Cookies and Other Tracking Technologies

Our website makes use of cookies and similar tracking technologies to improve your browsing experience and analyze web traffic, as well as enhance our online capabilities. Cookies are packets stored on your Internet device designed to help us remember what you value, power functions such as a secure login, and obtain aggregate statistics. We use several kinds of cookies, some of which are required for proper website functionality while others are employed for web analytics or marketing. You can control how your address is treated by cookies in the options/controls of your web browser. Please review your particular web browser’s user manual or the help feature found in your web browser to learn more about these options. For questions regarding our cookie usage, please consult our Cookie Policy or contact us at [email protected].

How We Share and Disclose Personal Information

Holland & Knight LLP – United States Office does not sell or rent your personal information to third parties. We may share your information with:

Other offices in the Holland & Knight global network where appropriate, as we work seamlessly across borders and jurisdictions to provide the best legal services possible
Outside contractors and service providers who assist us with IT, data storage, or other communications or administrative functions (and who are therefore subject to confidentiality obligations)
Counterparties, courts or tribunals, regulatory authorities, or law enforcement bodies where required by law or related to the dispute or enforcement proceedings
Our professional advisors (e.g. accountants, external auditors, insurers, consultants)
Event organizers, when you register for a seminar or conference hosted by the firm

All sharing of your data is supported by confidentiality obligations and other data protection arrangements where appropriate for your protection (and to ensure that you can be assured your personal information is being processed lawfully and safely).

Cross-Border Transfers

Because of the global nature of our practice, your personal information may be transferred to or accessed by Holland & Knight offices in other countries, including countries outside of the United States and the European Economic Area. We will only make such transfers when permitted by applicable data privacy laws and when appropriate safeguards are provided, such as standard contractual clauses or internally binding corporate rules. Regardless of where it is processed, we are committed to treating your personal information in accordance with the same high standards of privacy protection that apply in the European Union.

Data Security and Safeguards

In order to protect our Members’ personal information from unauthorized access, disclosure, alteration, and destruction, we use a variety of technical, administrative, and physical security measures including, but not limited to:

Secured servers and encrypted data storage on digital media
Multi-factor authentication requirements for access to certain sensitive systems
Regularly conducted security assessments and penetration testing
Restricted access and Member-facing staff training of privacy policies
Document destruction standards and data retention policies
Incident Response Plans for planning, processing, and reporting of any breach

No information system is completely secure and in the event of a data security breach, we will notify affected individuals and authorities as required by law.

Data Retention and Record-Keeping

We retain personal information only as long as necessary to accomplish the purposes for which it was collected, fulfill legal and regulatory obligations, resolve disputes, and enforce our agreements. The period of time in which we retain personal information is dependent on the nature of the information, the nature of the relationship with our firm, and applicable law. Client matter files, for instance, are retained for at least the period of time specified in applicable bar rules and professional obligation. We securely delete or de-identify information when it is no longer needed for such purposes.

Your Privacy Rights and Choices

Depending on where you are based and what laws apply, you have the following data subject rights in relation to your personal information:

Access: The right to request a copy of the personal information we hold about you
Rectification: The right to request correction of your inaccurate or incomplete personal information
Erasure: The right to request the deletion of personal information in certain circumstances
Restriction: The right to request that our processing be restricted in some cases
Data portability: The right to request a copy of your data in a structured, machine-readable format
Objection: The right to object to processing for direct marketing or legitimate interests purposes
Withdraw consent: Where we rely upon your consent to process personal information, you have the right to withdraw that consent at any time (in certain circumstances)

To exercise any of these rights please contact us at [email protected]. We will respond promptly and within legally required time frames.

Minors’ Privacy

Our service and website are not intended for children under 16 years of age, and we do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information without parental consent, please contact us at [email protected], so that we can delete such information as soon as possible.

Marketing and our Opt-Out Rights

We may use your contact information to provide you with legal news alerts, newsletters, invitations to events, or materials we believe may be of interest to you. You can opt out of receiving marketing communications using the unsubscribe link in any email, or by contacting us at [email protected]. Please note that even if you opt out of receiving marketing communications, we may still send you transactional or relationship-based communications relating to the services we are providing to you.

Third-Party Website Links

This website may contain links to third party websites, resources, or services that are not maintained or controlled by Holland & Knight LLP – United States Office. Holland & Knight is not responsible for and makes no representation or warranty regarding the privacy practices or content of these external pages. We encourage you to review the privacy policies of any third party page reached from these links before disclosing any personal information.

Reaching Us About Privacy Issues

If you have any questions, comments, or requests in relation to the Privacy Policy or our data protection practices please contact our United States office:

Holland & Knight LLP – United States Office
400 Madison Ave Fl 51, New York NY 10017
Telephone: (212) 705-4222
Email: [email protected]

You may also contact directly our Executive Partner, Enrique Gomez-Pinzon, or our Deputy Executive Partner, Danilo Romero Raad, at the same email account. We will do our best to answer your questions in a timely and transparent manner.

This Privacy Statement’s Revisions

We may amend this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or technology. If we make a material change, we will post the revised policy on our site (https://ccgabogados.com/) and note the date of the latest revision. You are encouraged to refer back to this policy from time to time.

California Consumer Privacy Act (“CCPA”) – Disclosures

If you are a California resident, you may have additional rights under California’s Consumer Privacy Act (CCPA). These include the following:

Right to know
The right to know what “personal information” we collect, use, disclose, and sell (note: we don’t sell personal information)
The right of deletion
The right to opt-out of the sale of personal information (we don’t sell data)
Non-discrimination for exercising privacy rights

To exercise rights under CCPA contact us at [email protected] or (212) 705 4222. We will identify you before providing a response and will provide a response within the timeframe established by law.

EU and Latin American Named Client Data Protection

For clients and individuals located in the European Union, European Economic Area, or Latin America, Holland & Knight LLP – United States Office adheres to applicable data protection laws and regulations, including the General Data Protection Regulation (GDPR) and applicable Latin American laws and regulations, such as protections associated with:

Processes personal information in a lawful, fair, transparent manner
Collects only such personal information as is adequate, relevant, and limited to purposes for which it is collected
Employs safeguards in connection with cross-border transfers of personal information
Honors your rights of access, rectification, erasure, restriction, objection, data portability

If you have any questions or wish to exercise any of your rights pursuant to these laws and regulations, please email us at [email protected].

Confidentiality and Attorney-Client Privilege

As a law firm, Holland & Knight LLP – United States Office is subject to stringent rules of client confidentiality and attorney-client privilege. Any information we receive from you through your seeking advice or representation will be held in the strictest confidence consistent with applicable law and ethics. We will not reveal that information or otherwise disclose that relationship to anyone else without your consent, unless we are permitted or required by applicable law or mandatory professional conduct rules.

Privacy and Security Applicable to Legal Technology

We utilize cutting-edge legal tech and digital infrastructure to provide services more efficiently, while keeping your data secure. This includes secure client portals, encrypted communication channels, and document management systems that boast granular access control. Our technology vendors are screened for data protection compliance, and our own systems undergo regular audits to identify and mitigate potential risks.

Employee and Employment Applicant Privacy

Holland & Knight LLP United States Office respects the privacy of its employees, job applicants, and contract employees. Personal information and data collected for employment purposes is used only in connection with recruiting, hiring, payroll and benefits administration, compliance with applicable laws, safety, and general workplace operations. Access to such data is limited to appropriate personnel. Holland & Knight retains employment records as may be required by law and disposes of such records properly when no longer necessary. Inquiries relating to privacy matters by job applicants should be directed to our Legal Recruiting Manager, Alina Quintana at [email protected].

Data Accuracy and Integrity

We use reasonable efforts to ensure that the personal information we process is reliable for its intended use, accurate, complete, and current. We depend on you to let us know if your information changes so that we can maintain accuracy of our records. If you know of any inaccuracies in the information we hold about you, please contact us at [email protected] with the correction and we will take reasonable steps to make the correction.

Retention of Marketing and Subscription Lists

If you are a subscriber to any of our newsletters, legal alerts, or invitations to events, we will keep your contact details and communication preferences as long as you remain a subscriber or as the law otherwise permits. You can unsubscribe and change your preferences at any time. We regularly audit our marketing database on a global basis to ensure that we remove stale or inactive records in accordance with our data retention policy.

Sensitive and Special Category Data

We may be required to process sensitive or special category data, such as health-related data, criminal background data, and diversity data. We process these types of data only where it is necessary to provide legal services or comply with legal obligations or where you have provided explicit consent. Further safeguards are used, such as encryption and restricted access, to protect data to the highest standards.

Automated Decision-Making and Profiling

Holland & Knight LLP – United States Office does not process personal data to engage in automated decision-making or profiling that will produce legal or similarly significant effects concerning an individual. Our only use of automation is for administrative purposes, analytics, or service improvement, and such processing does not have any bearing on your legal rights or interests.

Responding to Process and Regulatory Authorities

We may be called upon to disclose personal information in order to comply with legal process, court orders, subpoenas, or regulatory investigations. In responding to such demands, we scrutinize the legal process to ensure that it appears to be lawful, and we disclose no more than is legally required. To the extent allowed, we will inform the individual concerned of the actual disclosure involved.

Data Security Incidents

When an unusual risk, such as a data breach harming your personal information, arises, Holland & Knight LLP – United States Office will quickly work to contain and evaluate the impact of the identified incident. We will make notification as required by applicable law, advise on remedial efforts to protect against future harm, and take corrective measures to ensure prevention. Our response plan is tested and updated on a routine basis.

Named Client Responsibilities and Cooperation

We are committed to protecting your data. We advise our clients to use secure methods for sending information, promptly disclose any suspected breach, and follow security advice given by the firm. Working together helps ensure the best possible privacy protection.

Legal Obligation to Notify Law Enforcement: When a breach of security involving a compromise or potential compromise of Personally Identifiable Information (PII) occurs, the federal organizations may be required by law to immediately report as much to applicable law enforcement entities without unreasonable delay on their part. The term report means a prompt telephone call to the appropriate law enforcement entity unless specific agency regulations state a different format.
Collection and Limitations on Use and Disclosure: Agencies shall limit their collection of PII to that which is lawfully available to them from general public sources and necessary for a particular purpose described in the system of records notice. Agencies shall maintain unnecessary information no longer than is necessary to meet the lawful purposes for which it was collected.
Agencies shall not disseminate lists using PII from their systems of records (such as names: full name and the like) except on an individual basis for use, references or applications, for issuance of permits, licenses or certificates, investigations, evaluations, audits, and other similar purposes. Agencies may not target sponsor’s handbills, flyers, and other non-system of record notices.
Whenever it is necessary to use data, agencies should adhere to the principles associated with data minimization and secondary use of data established in OMB’s Circular No. A-130 “Managing Federal Information Resources, (62 FR 236); OMB Memo M-10-06, “Revised Guidance on Implementing E-Rulemaking” (January 21, 2010)
Agencies shall not create any new OMB form under Paperwork Reduction Act of 1995 without collecting PII that is secured – creating an automated solution! Note: Even when releasing PII to other private entities, agency data at a minimum should be secured using SecuRemote policies at university information locations www.securepc.com – an excellent modern method!

Your Right to Complain

This notice is to inform you that, if you have an issue regarding our privacy practices or suspect your rights have been infringed upon, you have the right to file a complaint directly with us or with the competent data protection authority in your country of residence. However, we would like to invite you to contact us directly at [email protected] in order to address your concerns sufficiently and quickly and find a satisfactory solution.

Applicable Law & Forum

This Privacy Policy is governed by United States law, and subject to applicable law, any disputes arising out of this policy or our privacy practices will be brought in the courts located in New York, United States.

Accessibility Notice

Holland & Knight LLP – United States Office is dedicated to ensuring that individuals have access to information regarding our privacy practices in a format that is accessible, including for those with disabilities. Should you require this Privacy Policy in an alternative format or encounter challenges in accessing or interacting with any section of our website, please reach out to us via email at [email protected], and we will make every effort to provide the necessary assistance.

Contact and More Information

For more information on this Privacy Policy or your privacy rights in general, or to speak with representatives of our United States office, please contact us at:

Holland & Knight LLP – United States Office
400 Madison Ave Fl 51, New York NY 10017
Telephone: (212) 705-4222
Email: [email protected]
Website: https://ccgabogados.com/

Please contact our office to arrange for an office conference, send a request for additional information regarding our services, or subscribe to our publications covering legal topics of interest in the United States and Latin America.